Privacy Policy

Introduction

This Privacy Policy applies to the HR Management System (the "App")—our attendance, leave, and workforce management application. It covers use of the App when accessed via the web or when used within our mobile application distributed through the Google Play Store. By using the App, you agree to the collection and use of information as described in this policy.

Information We Collect

We collect the following types of information:

• Account information: When you register or update your profile, we collect name, email address, password (stored in encrypted form), phone number, role, department, designation, joining date, date of birth, and address.
• Usage and employment data: Attendance records, leave requests, and related HR and workflow data that you or your organization enter or generate through the App.
• Location data: When you use the tracking feature, we collect and process GPS/location data and route history to provide field tracking and reporting. This data is used only for that purpose and is retained as needed to support the feature and reporting.
• Device and app usage: When you use the App within our mobile (Expo) wrapper, we store an authentication token on your device and may share it with the native app for session management so you can stay signed in across app sessions.

How We Use Your Information

We use the information we collect to provide, operate, and improve the App—including authentication, attendance and leave management, tracking and reporting, organization and employee management, and related features. We may use data in an aggregated or anonymized form to improve our services.

Data Storage and Security

Your data is stored on our servers. The authentication token is stored locally on your device (e.g., in browser or app storage). We use reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse.

Sharing of Information

We do not sell your personal data. We may share data with service providers (such as hosting or infrastructure providers) that help us operate the App, under contracts that protect your data. We may disclose information where required by law, court order, or to protect our rights, safety, or property.

Your Rights

Depending on your location, you may have the right to access, correct, or delete your personal data, or to object to or restrict certain processing. To exercise these rights or ask questions about your data, please contact us using the details below.

Data Retention

We retain account and employment-related data for as long as your account is active or as needed to provide the service and comply with legal obligations. Location and tracking data are retained as necessary for the tracking feature and reporting. When data is no longer needed, we delete or anonymize it in accordance with our retention practices.

Children

The App is not directed at individuals under the age of 13 (or the applicable age in your jurisdiction). We do not knowingly collect personal information from children. If you believe we have collected such data, please contact us so we can delete it.

Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated policy on this page and update the "Last updated" date. Your continued use of the App after changes constitutes acceptance of the revised policy. We encourage you to review this page periodically.

Contact Us

For privacy-related questions or requests, please contact us at: privacy@yourcompany.com